Data and Statistics Primary Health Organisation (PHO) Enrolment Collection

The PHO Enrolment Collection provides a national collection that holds Primary Healthcare System patient enrolment data. It is used for monitoring patient enrolment and for research. More information on the PHO Enrolment Collection is provided below: Scope Start date Guide for use Contact information Collection methods - guide for providers Frequency of updates Security of data Privacy issues National reports and publications Data provision Back to National data collections Scope Purpose The purpose of the PHO Enrolment Collection is to provide a national collection that holds Primary Healthcare System (PHCS) patient enrolment data for the following uses: to assist PHOs, DHBs and the Ministry of Health in reporting and monitoring patient enrolment under the PHCS to provide PHOs, DHBs, the Ministry of Health and health researchers with population data to assist with population health research to assist PHOs in examining and improving the quality of their enrolment information. Back to top Start date The PHO Enrolment Collection was established in 2005. Back to top Guide for use The dimensions in the datamart are codes and descriptions, based on reference data. It may be unique to the datamart or it may be common across several systems. Dimension data includes items such as Provider IDs, Healthcare User IDs, and ethnic groups. The facts in the datamart are “events” and “enrolments”, based on the PHO registers and FFSvc data captured by Sector Services within the General Transaction Processing System (GTPS). For more information, refer to the Primary Health Organisation Enrolment Collection Data Mart (PHO DM) Extract files are sent to Sector Services where they are loaded into the datamart tables to facilitate reports and queries. Back to top Contact information For further information about this collection or to request specific datasets or reports email data-enquiries@moh.govt.nz. Back to top Collection methods - guide for providers The PHO Enrolment Collection holds and provides access to two key elements of PHCS information: copies of all “Enriched PHO Enrolment Registers” as sent from Sector Services to PHOs; any register adjustments are also applied to the collection copies of all “Fee for Service Wash-up” information as sent from Sector Services to PHOs; FFS wash-up cost adjustments are also applied to the collection. Back to top Frequency of updates The PHO datamart receives monthly extracts from Sector Services. Back to top Security of data The PHO Enrolment Collection provides access to different health sector organisations as follows: PHOs can access their own enrolled patient information and the FFS wash-up costs for these patients DHBs, the Ministry of Health and authorised researchers can access non-identifiable enrolled patient information and non-identifiable FFS wash-up costs Sector Services and specially authorised Ministry of Health data analysts can access all information held in the collection. Back to top Privacy issues The PHO Enrolment Collection has been designed to protect patient information as required by the Health Act 1956, the Privacy Act 1993 and the Health Information Privacy Code 1994. This ensures that access to identifiable patient information is limited to the PHO where the patient is enrolled and selected Ministry of Health personal specifically authorised by Sector Services. Back to top National reports and publications Sector Services releases monthly standard reports for DHBs via the HIN. Back to top Data provision Customised datasets or summary reports are available on request, either electronically or on paper. Staff from the Sector Services Analytical Services team can help to define the specifications for a request and are familiar with the strengths and weaknesses of the data. The Sector Services Analytical Services team also offer a peer review service to ensure that Sector Services data is reported appropriately when published by other organisations. There may be charges associated with data extracts. Back to top Website feedback We welcome your feedback on this webpage. Page last updated: 23 December 2009